![]() When a user outside of your organization copies a file to an external location, your organization doesn’t log the Create and Copy events because the new file is external. ![]() When a file is copied, Create and Copy events are logged for the new file, and a Source Copy event is logged for the original file. However, external users in the group can’t access the shared resource.įiles that are automatically deleted by Google Drive or emptied from Trash are logged. If you turn off external sharing and a user shares a resource with a group that allows external users, data is marked Shared externally in the log, even if the group doesn’t have any external users. Click Add a filter Visibility, then select Shared externally.Open the log events as described above in Open Drive log event data.To see files that are shared with users outside of a domain: Learn more about sharing documents with visitors. No means that the activity is by a Google user. Yes means that the activity is by a non-Google user. Visibility of the Drive item before the activity ![]() Visibility of the Drive item associated with the activity If the file is not in a shared drive, this field isn't populated. The Drive ID of the shared drive containing the file. Previous visibility of the document in case visibility is changed Old visibility of the document if the activity is a visibility change Relating to renaming or deleting a shared drive.From services that don't log the IP address in their requests.Started by users external to the domain.This might reflect the user's physical location, but it can be something else like a proxy server or a Virtual Private Network (VPN) address. Other events, such as uploading a file, are logged once they’re complete.Īddress from where the user performed the activity. Files that are automatically deleted by Google Drive or emptied from Trash are logged. However, Print events in the Drive viewer can be delayed 12 hours or more from the time of the event. User-initiated events such as View, Rename, Create, Edit, Print, Delete, Upload, and Download. Whether the file is client-side encrypted Unique Drive item identifier associated with the activity, as stored in the URL link for the fileįile format that the activity involves, such as Google Docs, Sheets, Slides, JPEG, PDF, PNG, MP4, Microsoft Word, Excel, PowerPoint, txt, HTML, MPEG audio, QuickTime video, folder, or shared drives Sometimes large uploads can take a while to log. Note: Most events are logged when they’re complete. (Essentials edition only) Whether the user action is a chargeable activityĭate and time the event occurred (displayed in your browser's default time zone) Target domain in case the audit log is for a visibility change (Optional) To remove a group, click Remove group.When you finish selecting groups, click Add.(Optional) To add another group, search for and select the group.When you see the group you want, select it. Search for a group by entering the first few characters of its name or email address. ![]() To add a group to your filtering groups allowlist: For more information, go to Filtering results by Google Group. Ratesįor assistance, please submit a Help ticket.Group name of the actor. Though not a requirement for PHI data, if you will be only sharing PHI data with internal Stanford community members, follow the steps in all applicable requirements to facilitate workgroup integration for easier user management. Only approved for PHI data with Cardinal Key. Google Drive can be used to store Low, Moderate, and High Risk Data, as defined by the Information Security Office, with the exception of Protected Health Information (PHI). See the system requirements page if you want to install Google Drive on your computer or mobile device.Google Drive links can replace email attachments, providing access to the same file.Ĭurrent faculty, staff, and students.Built-in sync capability ensures that your files, folders, and Google Docs are the same on all your devices.Works on PC and Mac computers and iOS and Android mobile devices.Subsequent files will not upload until the daily upload limit resets the next day. If a single file exceeds the 750 GB daily limit, that file will upload.You can upload files up to 5 TB in size.Unlimited free storage space ( please see blue notification at the top of this page).The Google Docs collaboration suite includes Docs, Sheets, Slides, Forms, and Drawings. Google Docs editors are built in to Google Drive. To continue syncing with Drive and/or Google Photos, users will need to transition to Drive for desktop. 1, 2021: Any users still on Backup and Sync will no longer be able to sign in to Backup and Sync.
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